GDPR implementation and DPO service

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The gold standard for personal data protection for Europe and the world

GDPR is the General Data Protection Regulation for the countries of the European Union (EU) and the European Economic Community (EEC). The document demands an increased level of requirements for the processing of individuals’ personal data.

The GDPR contains advanced principles of personal data and privacy protection, and the approaches to their implementation, which formed the basis of the relevant legislation in Japan, South Korea, China, Brazil, Argentina, Chile, etc. The California Consumer Privacy Act (CCPA) also contains many similarities to the GDPR.

Many companies ask two questions:

1. Why should we be guided by the GDPR if the company is not located in the EU or EEC?

There is a reason. One of the features of the GDPR is its extraterritorial nature. This means that its requirements apply not only to companies located in the EU (EEC) but also to any other operators that process the personal data of EU (EEC) residents, regardless of their location. For example, this applies to companies offering goods or services to EU citizens or collecting data and personalised monitoring of the EU citizens’ behaviour, including recording IP addresses and cookies of website visitors. If you work with EU legal entities, and your interaction involves gaining access to databases of EU individuals, then you and your European partners must also process such data in compliance with the GDPR requirements.

The GDPR principles are internationally recognised. Many advanced countries are guided by them in the development of domestic legislation. Incorporating these principles into your processes will help your company become more competitive, not only in European markets.

2. What are the risks of non-compliance with the GDPR requirements? Can we be fined for this?

Yes, you can be fined. The fines, depending on the circumstances, reach 4% of the company’s annual turnover, or 20 million euros. The fine can be applied both to European companies and to foreign legal entities, including those that do not have a representative office in the EU (EEC). And such cases already exist.

It is important for a foreign company to avoid the risks of being banned from doing business in the EU and the loss of reputation. The risks include blocking Internet resources that violate European legislation, or your European partners may refuse to work with you because they can be fined easier than you.

H-X’s lawyers, managers, and security engineers will quickly help you to understand if GDPR applies to your organisation. Then we will analyse your business processes, identify inconsistencies and gaps, develop a technological and legal implementation plan, and also implement the necessary complete measures to eliminate inconsistencies. This will increase your confidence, competitiveness, as well as your partners’ and customers’ loyalty, not to mention new prospects for your business development.

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GDPR and ISO 27701 implementation stages. DPO service

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Stage 0. Preliminary

This stage is free of charge. A preliminary analysis of your company’s activities to determine if you need to comply with the GDPR and ISO 27701 requirements. We invite you to fill in a questionnaire. We conduct interviews with your management and specialists and clarify the organisation of your business processes. Based on the results, we will decide if you need to comply with the GDPR and ISO 27701 requirements or not.

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Stage 1. Analytical

This stage includes the analysis of your company’s business processes to define the necessary organisational, technical and legal measures in order to bring the company to GDPR and ISO 27701 compliance. During this stage, you fill out a detailed questionnaire. Our representatives conduct interviews with your management and specialists to collect findings and prepare for the GDPR training. You provide us with access to systems, contracts, and other documents for analysis. Based on the results of this work, we offer you a detailed report on the GDPR and ISO 27701 compliance or non-compliance of your processes, define the deficiencies and inconsistencies, and also offer organisational, technical, and legal measures to fill the gaps.

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Stage 2. Implementation

Implementation of recommendations to eliminate the identified deficiencies and inconsistencies. Under the supervision and participation of our lawyers and technical specialists, the action plan is implemented to eliminate shortcomings and inconsistencies in business processes. In order to eliminate or minimise risks, where applicable, your business processes are adjusted. If necessary, we train and educate your specialists, providing comprehensive GDPR training for your employees.

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Stage 3. Support + DPO

Ongoing support and Data Protection Officer services are the keys to consistent certification compliance. Providing a Data Protection Officer (DPO) service, monitoring GDPR and ISO 27701 compliance, and providing advice in the course of ongoing activities are included in this stage. We offer DPO services functions in accordance with the GDPR requirements. We monitor changes and application practices of GDPR and ISO 27701 certification. Our team also provides advice on GDPR and ISO 27701 compliance in the course of your current activities. In case of changes or additions to your business processes, legal requirements, or application of the law, we recommend adjusting your processes to comply with the requirements of the GDPR and ISO 27701 certification requirements.

Service summary

⏳ Duration of project	Generally, 6 to 12 months, depending on the organization’s size, complexity, and data processing activities.
🎁 Can it be free or have a testing period?	Free consultation and initial analysis of business requirements.
💼 What type of business needs it?	Online retailers, healthcare providers, financial institutions, marketing agencies and other businesses that handle personal data of EU citizens.
💡 When is this service needed?	When your organization handles personal data of EU citizens. The DPO is mandatory for certain types of organizations.
📈 Your profit	Reduced costs associated with data breaches and non-compliance fines, and increased customer trust.
⚙️ Our methods and tools	Identifying and evaluating information assets and risks, implementing security controls, and conducting audits to ensure compliance.
📑 Deliverables	Policies, assessment reports, security controls, data subject rights procedures, privacy notices, data breach response procedures, and periodic reports.

Check out our additional services and business cases. Send the form below to order GDPR and ISO 27701 implementation services. Get a free consultation.

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